Color + feeling
Colorful romantic garden with a soft-but-saturated palette. Airy, seasonal floral movement; nothing stiff or overly matched.
LILY IN JUNE · DESIGN + FINAL PLANNING REVIEW
Draft for approval · August 22, 2026
10 · 10 · 2026
Kira & Bailee
The Juliana · Houston, Texas
We’re getting married—among the trees, gathered in warm light, and surrounded by color.
Purpose of today
One room. Every decision.
This is the working approval record for the full wedding experience—from Friday rehearsal through Saturday strike.
Needs confirmation
Items labeled approved reflect supplied scope or contracted quantities. Proposed styling still needs the couple’s approval today. Unknowns stay visible as TBD.
Venue access10:00 AM
Ceremony5:30 PM
Guest end10:45 PM
Strike11 PM–12 AM
01 · The design story
Softly saturated.
Beautifully collected.
BlushPeachButterLavenderDusty bluePinkGarden green
Collected layers
Colored glass, mixed table lamps, candle-heavy tables, framed details and vintage rugs worth exploring.
Evening atmosphere
Ivory ceremony draping gives way to warm string light, glass glow and intimate pools of lamp light.
02 · Venue + space walkthrough
A garden celebration,
room by room.
The Juliana is a wooded Houston Heights venue with an open-air greenhouse feel, covered terrace, lawn, side patio and indoor spaces. The venue confirms 12 hours of full-day access, required day-of coordination, and at least one hour reserved for teardown.
THE JULIANA
“Dancing light in the trees, wind flowing through the open-air greenhouse.”
Official venue description01
Arrival
Valet greeting, welcome signage and a clear path toward ceremony.
02
Ceremony
Ivory swaggy draping, airy garden florals and aisle arrangements.
03
Cocktails
Milk Truck bar, 11 dressed cocktail tables and passed bites.
04
Reception
Long tables, candlelight, lounge moments, pizza spread and dancing.
Prismm floor plan
Atrium reception layout
The live plan is shown below: a 20′ × 16′ dance floor centered between long white wooden table runs.
Open + edit live Prismm plan ↗Explore The Juliana ↗
GREEN RECTANGLESaisle arrangements repurposed for reception
PINK CIRCLESbud vases + lamps + candle sets
CENTER20′ × 16′ black-and-white checkered dance floor
Approved Venue bench styling: add colorful pillows for reception + lounging.
Proposed Green velvet couch with accent tables if final placement preserves circulation.
Needs confirmation Milk Truck is the primary bar; decide whether a second service point is needed.
Needs confirmation All outside vendors need COIs; food trucks must fit the venue’s 9-foot gate and complete a walkthrough.
03 · Visual wedding preview
See the evening
take shape.
A concise preview from the full presentation: garden architecture, white tables, colorful florals and warm light.
White wooden tablesWhite cocktail linensCheckered dance floorColorful garden floralsIvory swaggy drapingColorful bench pillowsGreen velvet lounge if placement permits
Open full visual presentation ↗04 · Floral + décor scope
Exact Lily in June quantities
2Bridal bouquets
5Bridesmaid bouquets
11Posy bouquets
8Boutonnieres
26Multi-bloom bud vases
10Low lush arrangements
11Cocktail table linens
75Napkins
1Arch draping
Low lush plan: nine ceremony aisle arrangements repurpose to rectangle tables; one arrangement moves to the bar.
Unlimited décor access: up to 40 table lamps/candles, LED tapers + glass holders, floating/pillar candles, signage, mirrors, greenery wall, green velvet couch + accent tables, dessert stands, frames and baskets.
05 · Experience by moment
Ceremony
Ivory swaggy arch draping; airy florals; ten low lush pieces shaping the aisle; vintage rugs explored only if they work safely with the processional.
- Processional order + songs TBD
- Officiant: Paul, family gift
- Recessional + petal/confetti policy to confirm
Cocktail hour
Milk Truck primary bar, 11 linen-dressed cocktail tables, passed appetizers and layered bud vase/lamp/candle moments.
- Passed appetizer menu TBD
- Signature cocktails/beer/wine quantities TBD
- Second bar decision required
Dinner + tables
Pizza-spread buffet presented generously—not as a drop-off—supported by colorful napkins, glass, garden florals and warm table light.
- Service ware + dietary option TBD
- Final table assignments TBD
- Vendor meal count: 6–8 noted
Lounge + dancing
Green velvet couch if placement works, venue benches softened with colorful pillows, vintage rugs considered, and a warm string-light transition into dancing.
- Black-and-white checkered dance floor: 20′ × 16′
- Late-night nacho bar at 9 PM
- Final lounge placement TBD
Cake + dessert
Cake/dessert remains a planning item. Budget notes reference Matt Smith and separately list The Couture Cake against bar alcohol—this needs correction/confirmation.
Guest touches
Hotel block, welcome information, transportation language, dog handler, signage, guestbook, website, stationery and IVF fund presentation all need final review.
06 · Rehearsal through strike
The working timeline
Open live planning toolkit ↗Friday · October 9
TBD
Venue rehearsal + dinner
Rehearsal dinner is confirmed at Bungalow Heights. Clarify rehearsal time, dinner time, participants, transportation/parking guidance and the run-through lead.
Saturday · October 10
10:00 AM
Venue access + load-in
Mandi leads vendor arrivals, venue handoff, floor-plan placement and setup sequence.
10 AM–3 PM
Hair + makeup
Surreal Beauty working window. Confirm person-by-person service order, getting-ready meals and final touch-up time.
~3:00 PM
Photography arrival
Emma Cate arrival is a working estimate. Confirm coverage hours, details flat lay, first look/first touch and family portrait window.
4:00 PM
Video arrival
EP Films baseline arrival. Confirm audio setup, letter/vow capture and coordination with photographer.
5:00 PM
Guest arrival
Valet, welcome, seating music, water and ceremony readiness. Exact doors time TBD.
5:30 PM
Ceremony
Processional, vows, rings, first kiss and recessional. Full ceremony order and music TBD.
6:00–7:00 PM
Cocktail hour
Milk Truck service, passed appetizers, portraits and ceremony-floral flip.
7:00 PM
Reception begins
Grand entrance and welcome. Final entrance order and song TBD.
7:15 PM
Pizza buffet
Open buffet after welcome; confirm service order, display plan and dietary coverage.
8:00 PM
Toasts + formal dances
Exact order, speakers and songs TBD; preserve open dance-floor energy.
9:00 PM
Late-night nacho bar
Confirm setup location, quantities, dietary labels and service duration.
10:30 PM
Last call + final dance
Last-call timing and private/last dance decision TBD.
10:45 PM
Guest departure
Coordinate valet flow and any exit moment. No sparklers/open flame permitted by venue.
11 PM–12 AM
Strike
All vendors and client items out; venue inventory returned. Nothing may remain for next-day pickup.
06 · Photo, film + music
Images that feel like them.
Priority coverage: stationery and rings; both looks and accessories; bouquets/personals; getting-ready candids; first look or first touch; each wedding-party side; full ceremony; family groupings; room untouched; table details; entrances; toasts; cake; dances; guest energy; final dance/exit.
Needs confirmation Couple must provide named family combinations, sensitive family dynamics, must-have people and whether they want first look, first touch or aisle reveal.
A soundtrack still to choose.
The music worksheet contains prompts only—no songs are entered yet.
- Guest seating + family processional
- Wedding party + each bride’s entrance
- Recessional
- Grand entrance + first dance
- Parent dances
- Cake cutting
- Last party dance + private last dance
- Do-not-play list
07 · The team
Who is bringing it together
Open vendor coordination toolkit ↗Mandi · Lily in June
Coordination POC before and on wedding day; owns vendor communication, timeline, floor-plan execution, rehearsal and event flow.
ApprovedThe Juliana
Venue at 1001 W 18th St, Houston. Full-day access, venue inventory, security coordination, approved bar requirements and venue rules.
Official site ↗Lily in June
Florals, styling, linens, napkins, draping and unlimited contracted décor access as itemized above.
ApprovedSurreal Beauty
Wedding-day hair and makeup; budget sheet shows $3,845 actual, $1,922.50 paid and $1,922.50 remaining.
Needs confirmationEmma Cate
Wedding photography. Official site describes candid, warm, energetic Texas wedding coverage. Sheet: $4,500 total; $1,000 paid; $3,500 open.
Official site ↗EP Films
Wedding videography. Official site confirms Houston/Texas coverage and a 50% retainer / final 50% one month before the wedding. Sheet: $2,125 total; $1,062.50 paid.
Official site ↗TKE
DJ/entertainment and dance floor in the budget sheet. $1,875 entertainment + $1,552 dance floor; payment and final meeting status not entered.
Needs confirmationChef Mary Bass
Reception food/pizza-spread planning note. $2,398.86 shown paid in full. Exact menu, service setup, passed appetizers and nacho-bar responsibilities still need confirmation.
Official site ↗Bar team
Milk Truck is the primary service location. Vendor identity, included service materials, alcohol quantities, specialty drinks and the second-service-point decision remain to confirm.
Needs confirmationPaul · family
Officiant, listed as gifted. Ceremony meeting, script, readings, license handling and rehearsal attendance TBD.
Needs confirmationLogistics closeout
Collect every COI · verify approved bar vendor · schedule food-truck/caterer walkthrough if applicable · confirm valet (required over 50 guests) · finalize security hours · distribute vendor arrival/load-in map · confirm 9-foot gate clearance · confirm no next-day pickup · schedule final venue, catering, entertainment and photo/video calls.
08 · Guest snapshot · live sheet read August 22
Invited: 72
Attendance: not yet captured
Open RSVP + seating tracker ↗72invited guests in summary
0marked attending
0marked not attending
72waiting confirmation
0assigned seats
Needs confirmation
The “Form Responses – RSVP” tab is presently a contact/address and drink-preference intake, not an attendance RSVP: its timestamps are blank and it contains no yes/no attendance field. The guest-list summary therefore cannot be treated as a final headcount. Resolve before catering, seating, bar quantities and linen counts are finalized.
Current quality checks
- Guest list includes one blank adult row.
- Some names differ between tabs (spelling/nickname variants).
- Dietary restrictions currently read N/A across supplied responses.
- Table assignments and reception attendees both remain zero.
Guest experience closeout
- Set RSVP deadline + attendance form.
- Confirm hotel block and website copy.
- Confirm valet/transportation instructions.
- Assign dog handler/pet sitter and handoff window.
- Finalize IVF fund language and day-of stationery.
09 · Budget snapshot · live sheet read August 22
Budget snapshot.
Open Budget Tracker + Vendor List ↗CategoryActualPaidOpen
Lily in June contract$7,224.61$5,366.40$1,858.21
Hair + makeup$3,845$1,922.50$1,922.50
Photography$4,500$1,000$3,500
Videography$2,125$1,062.50$1,062.50
Venue$8,280$4,140$4,140
Reception total$8,740.86$2,398.86$6,342
Planning$3,300$1,650$1,650
10 · Couple approval
Decide today.
Leave aligned.
Tap each item as it is approved in the meeting. Progress is saved on this device.
0 of 12
Immediately after the meeting
- Record every approval, clarification and requested change.
- Correct the RSVP workflow and begin attendance follow-up.
- Reconcile the live budget tracker and add invoice due dates.
- Issue the revised floor plan and vendor-specific timeline.
- Collect COIs, complete final calls, then deploy the couple-approved final site.